An explanation of calendar things, using Aaron & Anna as an example. I set these up on everyone's accounts before handing the account over, so they should all be consistent regarding naming and sharing settings.
- Open to all: this is a calendar that everyone can edit. Put whatever you want in this calendar that you think would be of interest to others and don't mind if other people edit as they see fit. In some places this shows as "Open to all (aaron)" and the (aaron) simply means that aaron created/owns it--a calendar must have a creator/owner.
- Birthdays: this is another one that I created (hence (aaron) showing up again in the name) and shared with everyone. It is for birthdays that are of interest to some/most/all of the group. Ourselves, relatives, common friends, etc.
- Aaron & Anna shared: Everyone can view this but only Aaron or Anna can edit it. The word "shared" designates that it is shared with everyone. We put things here that we think could be relevant to other people, but we don't want them to get accidentally edited by anyone, and also it can be nice to be able view/filter by family rather than just have everyone's stuff in "Open to all".
- Aaron & Anna: This one is only viewable and only editable by Aaron or Anna. Technically it is still shared, but only between Aaron & Anna. We put things here that we think no-one else needs to have cluttering up their calendars.
- Personal: this is a default calendar that any account will have. Feel free to use or delete if you want.
- Contact birthdays: this is another default one. The NextCloud software that runs the calendar system also has support for contacts, so if someone chose to use that feature and included birthdays in the contact info then those birthdays would show up in this calendar. This would be separate for each user's contacts/calendar...pretty sure.
- [others]: You can create any other calendars and share them however you like. For example Aaron and Anna created a meal planning one that is shared just between them and put meal guesses on there.
"Everyone" in the above means just the family members who have accounts on the calendar system. There is actually a group "Whole family" that I created which includes everyone, and you may see that in the sharing settings screen for some calendars.
The link I was sending around a while back which contained all calendars aggregated on a webpage used sharing links which are not account limited, so in theory anyone on the Internet who happened to get their hands on that randomized link would have view-only access to all of the Shared calendars. I think this is minimal risk, but I suspect we don't need it so let me know if you would prefer that to be turned off. Or do it yourself:
